Skip to main content

USM Convocation Ceremony Universiti Sains Malaysia  | BM | BI

COLLECTION OF SCROLL & TRANSCRIPT

Before  graduands/ representatives collect the degree scrolls and academic transcripts, please ensure:

  1. Clear all the debts (tuition, accommodation fees and etc) with the University (if related). For those who have not paid convocation fees, please do so via ePayment (http://epayment.usm.my)  before attending the Convocation Ceremony.

  2. Return the borrowed books to the USM Library (if related).

  3. For the matter (1) and (2), please present the payment receipt or release letter from the Treasurer / Library Department if you have paid the debt/return the borrowed books.

  4. Only graduands who have returned the academic dress and graduand cards are allowed to collect the degree scrolls and academic transcripts.

  5. Graduands need to check and make sure all the infromation on the degree scroll and academic transcripts that have been received are complete and accurate.

  6. The university will not be responsible for the lost/damage of the degree scroll and academic transcripts after they have been collected by the graduands.

  7. Graduands representative need to fill the Representative Appointment Consent Form via the link below :

    a) POSTGRADUATE : https://forms.gle/RUH3eBz6vBnaRFL8A

    b) UNDERGRADUATE : https://forms.gle/zhWnt4WX4wkZcMeL7


  8. During the convocation period (25th November 2025 – 2nd December 2025), degree scroll and academic transcript can be collected at the Student Main Hall (A), at 9:00 a.m. until 6:30 p.m. after the graduands convocation session end.

  9. After the convocation period, degree scroll and academic transcript can be collected according to the following details:

    DATE

    SCROLL

    TIME

    VENUE

    3rd - 5th
    December 2025

    Postgraduate / Undergraduate / Diploma

    		  

    9.00 a.m. – 5.00 p.m.

    Student Main Hall (A)

    Starting
    8th December 2024

    Postgraduate

    		  

    9.00 a.m. – 5.00 p.m.

    Institute of Postgraduate Studies (IPS) - Main Campus

    Undergraduate / Diploma

    Student Records Unit,
    Academic Management Division, Registry,
    Level 1, Chancellory Building


Delivery of Degree Scrolls and Academic Transcripts by Post

  1. Graduates need to fill in the Application Form for Submission of Degree Scrolls and Academic Transcripts via the link below:

    a) POSTGRADUATE : https://forms.gle/JTxpjmWNsDGwZrKA9

    b) UNDERGRADUATE / DIPLOMA : https://forms.gle/RwcQK77ubkq1Y6hi8

    The Application Form for Delivery of  the Degree Scroll and Academic Transcripts can be sent to the Officer as below::

    First Degree/Diploma Graduands

    Senior Assistant Registrar
    Student Records Unit,
    Academic Management Division, Registry,
    Level 1, Chancellory Building
    11800 USM, Penang
    Email : This email address is being protected from spambots. You need JavaScript enabled to view it. 
    Tel : 04-653 3211 / 3076 / 4194 / 2925 / 2336

    Postgraduate Graduands

    Senior Assistance Registrar
    (Viva Voce & Graduation Unit)
    Institute of Postgraduate Studies
    11800 USM, Pulau Pinang

    Email : This email address is being protected from spambots. You need JavaScript enabled to view it.
    Tel : 04-653 2935

    Email : This email address is being protected from spambots. You need JavaScript enabled to view it.
    Tel : 04-653 2961

  2. Courier service charges are RM8.00 (West Malaysia) / RM 11.00 (Sabah / Sarawak). Payment must be via ePayment (https://epayment.usm.my).

  3. The University will not be responsible for the loss/damage/failure to receive the degree scrolls and academic transcripts.