Before  graduands/ representatives collect the degree scrolls and academic transcripts, please ensure:

1. Clear all the debts (tuition, accommodation fees and etc) with the University (if related). For those who have not paid convocation fees, please do so via ePayment (http://epayment.usm.my)  before attending the Convocation Ceremony.
   
   
2. Return the borrowed books to the USM Library (if related).
   
   
3. For the matter (1) and (2), please present the payment receipt or release letter from the Treasurer / Library Department if you have paid the debt/return the borrowed books.
   
   
4. Only graduands who have returned the academic dress and graduand cards are allowed to collect the degree scrolls and academic transcripts.
   
   
5. Graduands need to check and make sure all the infromation on the degree scroll and academic transcripts that have been received are complete and accurate.
   
   
6. The university will not be responsible for the lost/damage of the degree scroll and academic transcripts after they have been collected by the graduands.
   
   
7. Graduands representative need to fill the Representative Appointment Consent Form via the link below :
   
   a) POSTGRADUATE : https://forms.gle/uXZMsP3MvsigAwtg8
   
   b) UNDERGRADUATE : https://forms.gle/zhWnt4WX4wkZcMeL7
   
   
   
8. During the convocation period (20th – 26th November 2024), degree scroll and academic transcript can be collected at the Student Main Hall (A), at 9:00 a.m. until 6:30 p.m. after the graduands convocation session end.
   
   
9. After the convocation period, degree scroll and academic transcript can be collected according to the following details:
   
   

   SCROLL	DATE	TIME	VENUE
   Postgraduate	Starting 27th November 2024	9.00 a.m. – 5.00 p.m.	Institute of Postgraduate Studies (IPS)
   Undergraduate / Diploma	27th – 29th November 2024	9.00 a.m. – 5.00 p.m.	Student Main Hall (A)
   	Starting 2nd December 2024		Student Records Unit, Academic Management Division, Registry, Level 1, Chancellory Building

Delivery of Degree Scrolls and Academic Transcripts by Post

1. Graduates need to fill in the Application Form for Submission of Degree Scrolls and Academic Transcripts via the link below:
   
   a) POSTGRADUATE : https://forms.gle/nyxvjungquqzY5uVA
   
   b) UNDERGRADUATE : https://forms.gle/RwcQK77ubkq1Y6hi8
   
   The Application Form for Delivery of  the Degree Scroll and Academic Transcripts can be sent to the Officer as below::
   

   First Degree/Diploma Graduands

   Senior Assistant Registrar
   Student Records Unit,
   Academic Management Division, Registry,
   Level 1, Chancellory Building
   11800 USM, Penang

   Postgraduate Graduands

   Deputy Registrar
   Institute of Postgraduate Studies,
   11800 USM, Penang

2. Enclose the copy of the courier service payment slip of RM8.00 (west Malaysia) / RM 11.00 (Sabah / Sarawak). Payment must be via ePayment (https://epayment.usm.my).

3. The University will not be responsible for the loss/damage/failure to receive the degree scrolls and academic transcripts.