1. The attire of the formal and academic University wear must be as stated in the Formal and Academic University Wear Status.
   
   
2. Any modification on any parts of the academic dress are not allowed.
   
   
3. Any swapping of academic dress are not allowed.
   
   
4. Graduands are responsible to make sure the academic dress in a complete set (robe, mortarboard and hood) are receive and return in a good condition. Charge will be imposed if the academic dress is damaged or lost at the following rates :
   
   

   QUALIFICATION	ROBE	MORTARBOARD	HOOD
   DOCTOR OF PHILOSOPHY (PHD)	RM 570.00	RM 100.00	RM 320.00
   MASTER	RM 480.00	RM  80.00	RM  50.00
   BACHELOR	RM 480.00	RM  80.00	RM  50.00
   DIPLOMA	RM 470.00	RM  80.00	-

   
   
   Note: The Compensation Charge Rates Are Subject to Change.
   
   
5. Graduands need to return the academic dress (robe, mortarboard and hood) once the session end. Late return will be charged at the stated rate.
   
   
6. Confirmation of the academic dress returned for the purpose of claiming scrolls and academic transcripts will only be issued once the payment of fines is cleared.
   
   
7. Deposit money claims for GIC 'Graduation-in-Council' graduates will be refunded within 14 days after all complete sets of academic dress and graduand card are returned in good and perfect condition.
   
   
8. Academic Dress Care :
   
   a) Graduates are allowed to use a steam iron only to prevent damaging the academic dress.
   b) Washing the academic dress is not allowed.

4. Any enquiry regarding the academic dress, please contact Service and Facility Unit via email: pakaianakademik@usm.my.

1. Graduands must return the academic dress in a good, clean and dry condition including the graduand card after the convocation session ends at the MAIN ROBING ROOM.  Penalties will be imposed for the lost of graduand’s card or damage of the academic dress.
   .
    

   DATE	SESION	TIME	VENUE
   	SESSION 2 UNTIL SESSION 15	10.00 a.m. - 1.00 p.m. 2.30 p.m. - 6.30 p.m.	MAIN ROBING ROOM
   		9.00 a.m. -  4.30 p.m.	MAIN ROBING ROOM

   
   

   .

2. Penalty payment for the late return of the academic dress will be imposed from ............................................. for RM20.00 per day. Loss/damage of the graduand card, will incur a RM15.00 fine. Penalties can be paid via ePayment (https://epayment.usm.my)
   
   
3. Graduands must present the Academic Dress Collection e-slip when returning the academic dress.
   
   
4. Only graduands who have returned the academic dress and graduand cards are allowed to collect the degree scrolls and academic transcripts.
   
   
5. Return of academic dress via POS LAJU / courier service is NOT PERMITTED.
   
   
6. Any enquiry regarding the academic dress, please contact Service and Facility Unit via email: pakaianakademik@usm.my.

USM CONVO: RETURNING OF ACADEMIC DRESS & GRADUAND CARD

1. Graduands need to complete the academic dress booking and the appointment on the website http://graduate.usm.my/ starting from ......................................................................................... The information of booking and appointment are final. Please come based on the date and time given.

2. The collection of academic dress is through appointment base on the stated session. Please make sure the measurement of the robe, mortarboard, date, and time of the appointment is followed accordingly. Any changes and amendments are not allowed.

3. Graduands are required to present the e-slip  of academic dress collection that given through academic dress collection booking slot, matric card/identification card/ passport at the Dress Academic Collection Counter.

4. Graduation In Council (GIC) graduands are required to present all the requirements as above (no.3) and submit the receipt of payment of the academic dress deposit at the Academic Dress Collecting Counter.

5. Collection of the academic dress by the graduand’s representative is permitted with documentation as above (no. 3). A representative is allowed to represent up to three (3) graduands for the same session and appointment date only. Graduands are fully responsible for the academic dress collected by the representative.

6. Before leaving the academic dress collection counter, graduands/representatives need to ensure that the academic dress received is complete (robe, mortar board and hood) and not damaged.

7. Only graduands/representatives are allowed to be at the academic dress collection venue. 

8. Venue of academic dress collection is at Main Robing Room which will be opened on ...............................................................
   
   

   DATES	SESSION	TIME	LOKASI
   	SESSION 2	9.00 a.m. UNTIL 5.00 p.m. (Through appointment base on the stated session)	MAIN ROBING ROOM, DTSP
   	SESSION 3
   	SESSION 4
   	SESSION 5
   	SESSION 6
   	SESSION 7
   	SESSION 8
   	SESSION 9
   	SESSION 10
   	SESSION 11
   	SESSION 12
   	SESSION 13
   	SESSION 14
   	SESSION 15

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Graduands with GIC status

1. Graduation In Council (GIC) for graduands who have received their degree scrolls and academic transcripts before attending the Convocation Ceremony.
   
   
2. GIC graduands are required to pay the academic dress deposit RM300.00 before academic dress collection and appointment slots.
   
   
3. Payment can be made during the appointment process via https://graduate.usm.my/ through Campus Online login ID and password. Cash transaction is not available at the counter.
   
   
4. Refund of the deposit for Graduation in Council (GIC) will be made within 14 days after the all sets of the academic dress are returned in a good condition.

VIDEO OF BOOKING SLOT ACADEMIC DRESS